When to use this template
Use this template after you have received, assessed, and carried out a deletion request. You are confirming that the data has been erased.
Before deleting: always first verify the requester’s identity. And check whether you are legally required to retain the data. If so, use the refusal template.
Template with third-party notification
Use this version if you have previously shared the data with third parties (processors, partners).
Template: deletion confirmation (with third-party notification)
Dear [name],
We can confirm that we have carried out your request and deleted the relevant data.
Please note: deleting your data may affect your access to our services or your account.
We have also notified the third parties who received your data from us about the deletion.
If you have any further questions, please do not hesitate to contact us.
Kind regards,
[organisation name]
Template without third-party notification
Use this version if you have not shared the data with third parties.
Template: deletion confirmation (without third-party notification)
Dear [name],
We can confirm that we have carried out your request and deleted the relevant data.
Please note: deleting your data may affect your access to our services or your account.
If you have any further questions, please do not hesitate to contact us.
Kind regards,
[organisation name]
Checklist before sending
- Check that you have deleted the data in all systems (not just the database, also email, backups, paper files)
- If you’re not sure which systems you have, consult your processing register
- Save a copy of your response in your request register
auto_awesome Do you know what data you process?
GDPRWise automatically maps which personal data you collect and with whom you share it. So you know exactly what to delete when a request comes in.