Can one person hold multiple roles?

Yes. In smaller businesses the owner is often both Account Owner and GDPR Coordinator. You can combine both roles without issues.

Can my accountant log in to GDPRWise?

Yes, you can invite your accountant as Dossier Coordinator. This role gives access to the third-party dossier or personnel dossier, depending on your settings. This way your accountant can contribute directly without emailing data back and forth.

How many people can I invite?

There is no limit on team members. You can invite as many people as you need, each with their own role and access level.

Team and Roles in GDPRWise | Role Assignment Explained

GDPRWise uses three roles: Account Owner, GDPR Coordinator, and Dossier Coordinator. Learn what each role entails, who should have which role, and how to invite team members.

You do not have to do everything alone

GDPR compliance is not a one-person job. Perhaps you want your office manager to fill in the personnel dossiers, or your accountant to review the third-party dossier. GDPRWise makes this possible with a simple role system.

There are three roles, each with their own responsibilities and access level.

The three roles explained

Account Owner

The Account Owner is the person who created the GDPRWise account, usually the business owner or director. This role has full access: manage the subscription, invite team members, view all dossiers, and download documents. There is always exactly one Account Owner per business account.

The GDPR Coordinator leads the GDPR process. In smaller businesses this is often the same person as the Account Owner. In larger businesses it could be an office manager, compliance officer, or HR staff member.

What can the GDPR Coordinator do?

Fill in and manage all three dossiers (customers, personnel, third parties)
Generate and download documents (processing register, privacy policy, DPAs)
Track the compliance score and assign actions to team members

This person does not need to be a privacy expert - GDPRWise guides every step - but it helps if they know your business processes well.

Dossier Coordinator

The Dossier Coordinator is intended for external support, such as your accountant, lawyer, or external privacy advisor.

What can the Dossier Coordinator do?

Access specific dossiers you open for them
Add and edit information and leave comments
No access to subscription management or other dossiers

Ideal for someone you want to involve temporarily or partially. Your accountant does not need to see your entire account, just the dossier they can help with.

Who gets which role?

Here are some practical guidelines:

Person	Recommended role
Business owner / director	Account Owner
Office manager / HR staff	GDPR Coordinator
Accountant	Dossier Coordinator (third-party dossier)
Lawyer / legal advisor	Dossier Coordinator (specific dossier)
IT partner	Dossier Coordinator (third-party dossier)
External privacy advisor	GDPR Coordinator or Dossier Coordinator

In a small business you are probably both Account Owner and GDPR Coordinator. That is perfectly fine.

How to invite someone

Inviting a team member takes three steps:

Go to Settings in your GDPRWise dashboard
Click Team and then Invite team member
Enter the email address, choose the role, and optionally select the specific dossiers you want to grant access to

The invitee receives an email with a link to log in or create an account. Once they accept the invitation, they can start working right away.

Change or revoke roles

You can change or revoke roles at any time from your team settings. Removed team members immediately lose access, but their contributions in the dossiers are preserved.

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Invite your team, accountant, or legal advisor into GDPRWise. Everyone works in the dossiers that match their role.

Invite your team

Team and Roles: Who Does What in GDPRWise?