Your privacy policy is ready - now what?
You’ve drafted your privacy policy (or had GDPRWise generate it). Great, but a document sitting on your computer has no value. The GDPR requires that data subjects can easily find your privacy policy. Below you’ll learn exactly where and how to publish it.
On your website
The most obvious place, and the most important one.
Footer link on every page. Place a link labelled “Privacy Policy” in the footer of your website. The footer appears on every page, so visitors can always reach your policy regardless of where they are.
Dedicated page. Create a dedicated page (for example /privacy-policy) and place the full text there. Use a clear URL that you can also share on other platforms.
Forms and checkout. Wherever visitors enter personal data (contact form, newsletter sign-up, checkout), a link to your privacy policy must be present. For forms, a reference like “View our privacy policy” is sufficient. For checkout, a checkbox is recommended.
Always up to date with GDPRWise embed
The hardest part of publishing your privacy policy is not the initial placement, it is keeping it current. Every time you add a tool, change a processor, or update your data practices, your privacy policy needs to reflect that. Manually downloading, editing, and re-uploading is tedious and error-prone.
GDPRWise solves this with three embed options that always serve the latest version of your privacy policy. You make changes in your dossier, click “Generate new version” in GDPRWise, and your website automatically displays the updated policy. No re-uploading, no forgetting.
Script embed (recommended). Paste a small script snippet into your website’s privacy policy page. The script fetches the latest version of your policy from GDPRWise and displays it directly on your page. Visitors stay on your website and see the policy as part of your site, styled to match your design. This is the recommended option because it keeps visitors on your site and always reflects the most recent version without any manual intervention.
Direct link. Link to a standalone hosted page on GDPRWise. This is useful if you cannot embed scripts on your website, for example on platforms with limited customisation. The link always resolves to the latest generated version.
PDF link. Link to a downloadable PDF of your privacy policy. Ideal for email footers, contracts, or legal archives where you need a document format. The PDF link also always points to the latest version.
How it works in practice:
- Build your dossier in GDPRWise (customer, staff, and third party data)
- Generate your privacy policy from the GDPR documents screen
- Choose your embed method and copy the code or URL
- Paste it into your website once
- Whenever your dossier changes, regenerate the policy in GDPRWise - your website updates automatically
No need to touch your website code again after the initial setup.
On e-commerce platforms
Shopify
Go to Settings > Legal. There you’ll find a field for your Privacy Policy. Paste your text or link to your page. Shopify automatically displays the policy in your shop’s footer and at checkout.
WooCommerce
Go to Settings > Privacy in your WordPress dashboard. Select your privacy policy page. WooCommerce automatically shows a link at checkout and on the registration form.
Other platforms
Most e-commerce platforms (Lightspeed, Magento, BigCommerce) offer similar options. Look in the settings for “Legal” or “Privacy Policy”.
On social media
Go to your business page > About > More Info. There you’ll find a “Privacy Policy” field where you can enter your privacy policy URL. This is especially important if you run Facebook ads or use lead forms.
As a business profile, Instagram allows you to add a privacy policy URL via your Facebook business page (since they share the same Meta Business Suite). Make sure the link is filled in there.
On your LinkedIn company page, you can add your privacy policy URL in the company information. This is relevant if you collect personal data via LinkedIn, for example through Lead Gen Forms.
Generate your privacy policy from your dossier and embed it on your website with a single script. Always up to date, no manual uploads.